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collecting and the record.
Adding pieces, the service log, visibility, and what transfers when a piece sells.
Every piece on binovy carries a permanent record, and the record moves with the piece to the next owner, with its content intact. This guide covers cataloging, the service log, visibility, and what happens on transfer.
adding a piece
Add pieces through the wizard. Every piece gets:
- A category: computers, consoles, games, hi-fi, CRT (professional and broadcast monitors), or cameras. The category decides which structured fields and photo shots apply.
- Photos: each category has a minimum (4 for most; 3 for games), including required shot types such as the serial label. There is no maximum: the community norm on serious lots is 20 or more, and more photos materially help both curation and any future sale.
- A serial number: the piece's identity. It binds the record to the object, not to your account, the same way a VIN or a PSA cert number works. Fill it in even when it isn't required.
- Condition, on two axes: a cosmetic grade (for parts through mint) and a functional grade (working, partially working, not working, or untested). They are independent on purpose: a mint-looking receiver with a dead channel and a battle-worn one that's fully recapped are different pieces of hardware, and the record should say so.
- Specs and attributes: structured fields per category (storage, revision, connectivity, meter status, and so on).
the service log
The log is the living part of the record. Entries have a kind (acquisition, service, repair, upgrade, modification, and more) plus a date, a free-text description of the work, who performed it, an optional cost, and optional photos attached to the entry.
Before you write:
- Entries are permanent. You have fifteen minutes to fix a slip; after that the record is append-only: corrections happen by adding a correction entry on top, never by deleting history.
- Costs ride with the record. If you record what you paid for a repair or for the piece itself, that figure stays in the record and transfers with the piece when it sells. Record costs because they make the record more valuable, but know they are not private to you forever.
- Who did the work matters. Name the technician or shop. Work done through the BART network files its own entry when the job closes; membership makes that filing mandatory.
entry labels and the published rubric
Every entry carries a label that says how it got there. The label is derived from the record itself, never typed in, and there are two ways an entry earns a verified one:
- verified · binovy: you asked for verification and attached documents, and the curation desk reviewed them against the published rubric below.
- verified · BART: a BART shop filed the entry itself on completing service. The shop's name sits beside the label.
Every other entry reads recorded: visible to everyone, and you decide what weight it carries. Nothing you submit is ever discarded, and verification is free.
Every status an entry can carry, and what it means:
| Status | What it means | Who sets it |
|---|---|---|
| recorded | The entry was logged by the piece's owner (or a past owner). Nobody has checked it. It is still part of the record and still visible. | Any owner, by logging an entry |
| verified · binovy | The owner asked for verification and attached documents, and the curation desk found they met the published rubric below. | The curation desk, on request |
| verified · BART | A BART shop filed the entry itself when a job on the piece closed. The shop's name sits beside the label. | A BART shop, through a job thread |
| disputed | binovy has attached a note to this entry because something about it does not hold up. The note sits in the record beside the entry and says why. | The curation desk |
| corrected | A later entry corrects this one. Both stay in the record; the correction says what was wrong. | The owner, by adding a correction |
An entry that failed verification stays recorded and gains a note from the curation desk to the owner. No status is ever removed by deleting the entry.
The published rubric binovy rules against, verbatim:
a verified · binovy label requires: (1) a dated document naming the piece or its serial (receipt, invoice, service order, or original-sale document) from an identifiable source; (2) the document's date and claimed work consistent with the entry; (3) a serial match where the category carries serials and the piece has one on record; (4) legibility (binovy can read what it's ruling on). dated photographs count as documents. failing the rubric never removes the entry · it stays recorded, with a note to the owner.
Anyone holding a physical piece can check its serial against the public record at binovy.com/verify.
visibility
Three independent switches:
- Piece: public or private. New pieces default to private.
- Collection: public collections appear in browse and on your profile.
- Profile: your profile page itself can be public or private.
Once a piece sells at auction, these are always public: the listing, its results, and the piece's record going forward. binovy is a public-record platform; see the privacy section of Policies and trust.
transfers: what the buyer inherits
When your piece sells, the new owner inherits the entire record: photos, the full service log including costs, custody events, and sale history. A "sold on binovy" custody event is added automatically. Your authorship of past entries stays in the record; the new owner continues the log from there.
exporting your portfolio
From your portfolio, open tools to download your entire portfolio as a CSV. The columns are chosen to double as an insurance schedule: identity and serials, condition grades, acquisition cost and date, recorded service spend, and realized market comparables where they exist. The same file is the import template.
importing a catalog
Bring an existing catalog in from a CSV file: binovy's own template, a CLZ export, or a Homebox export. You review every row before anything is created: categories are guessed and correctable per row, likely duplicates are flagged, and photos do not transfer. Imported pieces land private, with purchase price and date recorded as a real acquisition entry.
applying to sell
There is no minimum collection size to apply. Apply any time, and the curation desk decides. Your readiness score (photos, condition data, catalog depth; the target is ten well-documented pieces) is advisory: it tells the curation desk how much your catalog already says about you. Deeper, better-documented catalogs get approved faster. See Selling and consigning.